Assign 'Anonymous' Status button

The administrator can change individual users to Anonymous Status by modifying their Provider record (See "Anonymous function" on page 20.). This Preferences item allows Anonymous Status to be set for a group of users all at once.

With Record Access selected on the Preferences form, click Assign Anonymous Status.
A dialog appears.

Select Yes to assign Anonymous Status.
The Search for Providers form appears to allow you to select providers.

Double-click on the Create New Set item in the Provider table list.
The New Query form appears.

Use the form to search for Providers by name, Clinical Group, or other criteria (See "Searching" on page 69.).

Drag the newly created set to the Drop Selected Provider Set box at the bottom of the Search form.

Anonymous Status will be changed for the group of providers you selected.

Note: If you wish to make a change for all providers in the database, hold down the Shift key while double-clicking on the Create New Set item in the Provider table list. The set of all providers will appear, and you can then drag it to the Drop Selected Provider Set box.

Once the Anonymous function has been activated, the Provider's privileges will be affected in a variety of ways. The most obvious change is the information displayed on the Subject List. Providers in Anonymous mode can only see a list of Anonymous subjects with a generic identification number.

Additionally, this function limits the information available when performing exports and searches. Only non-identifying fields will appear as search and export options. If a user tries to load a saved search or export created by a user with greater database access, an alert will appear.

If the unauthorized fields are essential to the search or export, the activity cannot be executed. However, sometimes the search or export may be performed. In this case, the unauthorized fields are deleted from the display before it is shown to the user.